Educational Bursaries 2026

Privacy Policy

Last Updated: July 2026

At Dartington Cattle Breeding Trust (“we”, “us”, or “our”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website at https://dcbt.co.uk/ or interact with our charity services, grant funding schemes, and educational bursaries.

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are (Data Controller)

The Dartington Cattle Breeding Trust is a registered charity in England and Wales.

  • Registered Charity Number: 201135
  • Data Controller Contact: The Secretary (Mrs E Luckes)
  • Postal Address: Hazard Farm, Harberton, Totnes, Devon, TQ9 7LN
  • Telephone: 01803 862971
  • Email: admin@dartingtoncbt.co.uk

2. What Personal Data We Collect

Depending on how you interact with our website and charity, we may collect and process the following categories of personal data:

  • Contact Information: Name, job title, email address, postal address, and telephone number.
  • Grant & Bursary Application Data: Personal details submitted via application forms for Educational Bursaries, Nuffield Scholarships, Capital Grants, or Research Grants (e.g., academic background, farm details, project proposals, and financial references).
  • Enquiry Details: Information provided when contacting us directly with questions or support requests.
  • Technical & Usage Data: Information collected automatically when visiting our website, including IP address, browser type, operating system, and web pages visited.

3. How and Why We Use Your Personal Data

We process your data under the following lawful bases under UK GDPR:

Purpose / Activity

Categories of Data

Lawful Basis for Processing

 

Grant & Bursary Administration: Reviewing applications, awarding grants, and managing contact with scholars/applicants.

Contact & Application Data

Contractual / Legitimate Interests: Necessary to evaluate funding requests and administer charitable awards.

Responding to Enquiries: Processing communications sent via email, phone, or post.

Contact Details & Enquiry Content

Legitimate Interests: Assisting prospective applicants and members of the public.

Website Operation & Analytics: Monitoring website usage to improve performance and user experience.

Technical & Usage Data

Consent / Legitimate Interests: Ensuring website functionality and security.

Legal & Regulatory Compliance: Maintaining accounting, auditing, and charity governance records.

Contact & Financial/Application Data

Legal Obligation: Fulfilling requirements set by the Charity Commission and HMRC.

4. Cookies and Web Tracking

Our website uses cookies (small text files saved on your computer or mobile device) to improve site navigation and analyze web traffic.

  • Essential Cookies: Necessary for core website functionality and security.
  • Analytics Cookies: Help us understand how visitors interact with the site (e.g., Google Analytics).

You can manage or block cookies through your web browser settings or through any cookie consent manager displayed on our site.

5. Sharing Your Data

We will never sell, rent, or lease your personal information to third parties. We may share your data with trusted entities strictly as necessary for our charitable activities:

  • Funding Partners & Selection Committees: Independent assessors, university representatives, or partner bodies (e.g., Nuffield Farming Scholarships Trust) involved in evaluating grant applications.
  • Service Providers: Secure web hosting, IT infrastructure, and data storage providers bound by strict confidentiality agreements.
  • Regulatory Bodies: Public authorities, the Charity Commission, or HMRC where legally required.

6. How Long We Retain Your Data

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected:

  • Successful Grant & Bursary Recipients: Details are retained for the duration of the grant/award plus 6 years for auditing and accounting compliance.
  • Unsuccessful Applicants: Application records are held for up to 2 years following the funding decision, after which they are securely deleted.
  • General Enquiries: Data is kept until the query is resolved, or retained for up to 1 year.

7. Data Security

We have implemented robust physical, electronic, and organizational security measures to protect your personal details from unauthorized access, loss, or disclosure.

8. Your Data Protection Rights

Under UK GDPR, you have rights regarding your personal information:

  • Right of Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Request corrections to any inaccurate or incomplete data.
  • Right to Erasure (‘Right to be Forgotten’): Request deletion of your data where processing is no longer necessary.
  • Right to Restrict or Object: Object to or restrict processing based on legitimate interests.
  • Right to Withdraw Consent: Where processing relies on consent, you may withdraw it at any time.

To exercise these rights, please contact us at admin@dartingtoncbt.co.uk. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

9. External Links

Our website contains links to external sites (such as farming organizations or educational partners). We do not control external sites and are not responsible for their privacy practices. We recommend reviewing the privacy notices of external sites you visit.

10. Changes to This Privacy Policy

We keep this policy under regular review to align with updated legislation or operational changes. Any updates will be published directly on this page.